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Company Incorporation

Setting Up Sdn. Bhd.

Company Incorporation

Setting up a company involves navigating various legal, regulatory, and administrative processes to establish your business as a legal entity in Malaysia. Our Setting Up Company services are designed to simplify this process, ensuring that your business is registered and compliant from the start. Key aspects of our service include:

  1. Business Registration: Assisting with the registration of your company with the Companies Commission of Malaysia (SSM), ensuring all legal requirements are met.
  2. Company Structure Advice: Providing guidance on the most suitable company structure (e.g., sole proprietorship, partnership, private limited company) based on your business goals.
  3. Document Preparation: Preparing and filing all necessary documents, including the Constitution, Superform and other statutory forms.
  4. Compliance and Licensing: Ensuring that your business complies with all relevant regulations and obtaining any necessary licenses or permits.
  5. Corporate Bank Account Setup: Assisting in opening a corporate bank account, essential for managing your business finances.
  6. Initial Setup Support: Offering support with initial setup tasks, such as acquiring a business address, setting up accounting systems, and establishing corporate governance practices.
Step for Incorporating a Sdn. Bhd.

Setting up a Sdn Bhd (Sendirian Berhad) in Malaysia involves several detailed steps to ensure compliance with the Companies Act 2016. Here’s an overview of the process:

1. Name Search and Reservation

  • Conduct Name Search: Check the availability of your desired company name with the Companies Commission of Malaysia (SSM) using the MyCoID system.
  • Name Reservation: Once approved, reserve the company name with SSM. The reservation is valid for 30 days.

2. Prepare Company Documentation

  • Incorporation Form (S14): Prepare and submit the necessary incorporation documents, including:
    • Super Form: A single form that consolidates several documents, including information on directors, shareholders, and the company secretary.
    • Constitution (Optional): The company may adopt its own constitution or follow the default rules set out in the Companies Act 2016.
  • Statutory Declaration (Form 48A): Directors and promoters must declare that they are not disqualified under the Companies Act 2016.

3. Appoint Company Directors and Secretary

  • Minimum Requirements: Appoint at least one director who is ordinarily resident in Malaysia and a qualified company secretary licensed by SSM.
  • Consent of Appointees: Obtain consent from the directors and the company secretary to act in their respective roles.

4. Determine the Paid-Up Capital

  • Initial Capital: Decide on the initial paid-up capital, which can be as low as RM1, depending on the business requirements.

5. Registered Office Address

  • Office Location: Provide a registered office address in Malaysia where all statutory documents and communications can be sent. This address must be a physical location.

6. Submission of Incorporation Documents

  • Online Submission: Submit all the prepared documents and the Super Form through the MyCoID portal.
  • Payment of Fees: Pay the required incorporation fee to SSM based on the company’s authorized capital.

7. Certificate of Incorporation

  • SSM Approval: Once the documents are reviewed and approved, SSM will issue the Certificate of Incorporation (s15), confirming the formation of the company.

8. Post-Incorporation Steps

  • Company Seal (Optional): Obtain a company seal if needed for documentation.
  • Open a Corporate Bank Account: Use the Certificate of Incorporation to open a corporate bank account for the Sdn Bhd.
  • Share Certificates (Optional): Issue share certificates to the initial shareholders.
  • Statutory Registers: Maintain statutory registers, including the register of directors, shareholders, and company secretary.
  • First Board Meeting: Hold the first board meeting to approve the appointment of officers, opening of bank accounts, and other initial matters.

9. Compliance and Ongoing Obligations

  • Annual Returns: File annual returns and financial statements with SSM.
  • Income Tax Registration: Register the company with the Inland Revenue Board (LHDN) for tax purposes.
  • Employee Provident Fund (EPF) and SOCSO Registration: Register with EPF and SOCSO if you have employees.

This detailed process ensures that your Sdn Bhd is established legally and is fully compliant with Malaysian regulations.